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DENTL-A4.EXE
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LABEL1.DOC
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1992-03-25
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Help Screen for Labels Menu:
Overview:
Each label contains this information:
First name, Last Name
Company name [if different from first/last name]
Address 1
Address 2
City, State Zip code [Country, if foreign]
Observσ tha⌠ iµ yo⌡ havσ lef⌠ botΦ thσ firs⌠ anΣ las⌠ namσ field≤ blanδ iε ì
you≥á maiε recorΣ iε thσ patien⌠ file¼á thσ labe∞ wil∞ ski≡ linσá 2«á Iµ ì
thσá compan∙á namσ i≤ thσ samσ a≤ thσ firs⌠ anΣ las⌠ namσ (bu⌠á separateΣ ì
b∙á ß comma)¼á thσ prograφ wil∞ ignorσ compan∙ namσ also¼á Fo≥á example« ì
Iµ yo⌡ havσ thi≤ record:
First Name: John
Last name: Doe
Company Name: John Doe <=== must have 1 space between the two words
Note that if you leave the company name blank but enter a first and last ì
name, the program will CREATE a company name consisting of 'first ì
name'+space+'last name'.
The program will skip company name once it identifies that the company name ì
is the same as the first plus the second name.
Each label contains 35 characters at 10 CPI, even though the label may ì
attempt to print out up to 42 characters. If your labels spill over beyond ì
35 characters, put your printer into the compressed mode (12 CPI). At 12 ì
CPI, the printer can fit up to 42 characters onto the label.
Note for addresses outside of the United States:
The program can also manage foreign addresses. To see how to do this, go ì
to Appendix 'E' in the tutorial:
Procedures for Foreign records and labels....................Appendix E
with special programming for addresses in:
Canada, Australia, Israel and Great Britain!
Similar Help is available to you in the Other Options Menu, option 1:
1) Update or add to the State file.
==============
| OPTION 1: |
==============
Optioε ▒ print≤ ou⌠ thσ labe∞ fo≥ thσ las⌠ recorΣ tha⌠ yo⌡ examineΣ witΦ ì
thσá Ge⌠ option¼á Patien⌠ File«á Also¼á wheε yo⌡ arσ entereΣ record≤á int∩ ì
thi≤ filσ witΦ thσ AdΣ option¼á optioε ▒ oε thi≤ men⌡ wil∞ prin⌠ ou⌠á thσ ìèlabe∞ fo≥ thσ las⌠ recorΣ added.
==============
| OPTION 2: |
==============
Optioεá ▓ generate≤ label≤ fo≥ al∞ record≤ iε thσ Patien⌠ file«á Oµá coursσ ì
iµá yo⌡ havσ alread∙ gonσ t∩ thσ Maiε Prograφ Men⌡ anΣ selecteΣ ß categor∙ ì
oµá interes⌠á tha⌠ select≤ ou⌠ somσ records¼á onl∙ thosσá record≤á iεá you≥ ì
selecteΣá categor∙á wil∞á bσ printeΣ out«á Seσ thσá Hel≡á screen¼á Maiε ì
Prograφ Menu¼á Optioε 8¼ fo≥ ß furthe≥ explanatioε oµ ho≈ yo⌡ caε "layer-ì
inóá data«á Tha⌠ featurσ affect≤ whicΦ label≤ arσ printeΣá out¼á iµá yo⌡ ì
elec⌠ t∩ "layeró o≥ segregatσ you≥ data«
==============
| OPTION 3: |
==============
Optioε │ work≤ witΦ optioε 4¼ bu⌠ i≤ independen⌠ oµ eithe≥ optioε ▒ o≥ 2« ì
Iεá brief¼á optioεá │ wil∞ prin⌠ ou⌠ onl∙ thosσ label≤ froφá you≥á Patien⌠ ì
filσá tha⌠á havσ beeε addeΣ sincσ wa≤ optioε │ wa≤ invokeΣ thσ las⌠á time« ì
Iεá ß sense¼á optioε │ i≤ "postingó thosσ record≤ fo≥ whicΦ i⌠á generate≤ ì
labels«á Then¼á wheε yo⌡ wisΦ t∩ prin⌠ morσ labels¼ optioε │ check≤ t∩ seσ ì
whicΦ arσ "unpostedó anΣ theε print≤ ou⌠ onl∙ thosσ labels«
Fo≥á example¼á let≤ sa∙ yo⌡ havσ 30░ record≤ iε you≥ Patien⌠á file«á Iµ ì
yo⌡á selec⌠á optioε ▓ t∩ prin⌠ ou⌠ you≥ labels¼á yo⌡ wil∞ prin⌠á ou⌠á 30░ ì
labels«á Iµá yo⌡ adΣ anothe≥ 3░ record≤ iε thσ nex⌠ tw∩ weeδ perioΣá anΣ ì
attemp⌠á t∩ prin⌠ theφ ou⌠ agaiε usinτ optioε 2¼á thσ compute≥ wil∞á theε ì
generatσ 33░ labels.
Iµ insteaΣ oµ usinτ optioε ▓ thσ firs⌠ timσ t∩ prin⌠ ou⌠ thσ labels¼ yo⌡ ì
haΣ useΣ optioε 3¼ yo⌡ woulΣ havσ generateΣ 30░ labels« Afte≥ addinτ 3░ ì
morσ records¼ though¼ iµ yo⌡ haΣ selecteΣ optioε │ again¼ yo⌡ woulΣ havσ ì
haΣá jus⌠á 3░á label≤á prin⌠ out--jus⌠ thosσ tha⌠ haΣá beeεá addeΣá t∩á thσ ì
Patien⌠ filσ sincσ optioε │ wa≤ selecteΣ last«
==============
| OPTION 4: |
==============
Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state«á Thi≤ ì
ha≤ thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3«
Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information:
===========================================================
THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE.
èTHE CURRENT STATUS OF THE RECORDS IN THIS FILE IS :
TOTAL NUMBER OF RECORDS IN THE PERSON FILE :
11 records
TOTAL NUMBER OF POSTED RECORDS :
1 record
IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R".
=============================================================
Thi≤ screeε wil∞ sho≈ yo⌡ thσ tota∞ numbe≥ oµ unposteΣ record≤ iε thσ ì
Patien⌠á filσ anΣ thosσ tha⌠ arσ posteΣ (alread∙ havσ haΣ ßá labe∞á printeΣ ì
ou⌠ usinτ optioε 3)«á Also¼á a⌠ thσ enΣ oµ tha⌠ menu¼ yo⌡ havσ ß choicσ t∩ ì
abor⌠ thσ RESETTIN╟ proces≤ b∙ enterinτ aε "R".
==============
| OPTION 5: |
==============
8) Insert phone number into label [default =OFF] [now off]
Thi≤á optioεá wil∞á inser⌠á thσ phonσ numbe≥ iε thσ linσá fo≥á thσá seconΣ ì
address«
==============
| OPTION 6: |
==============
Activatσ 'Zip+4º featurσ iε zi≡ code« Iµ yo⌡ elec⌠ t∩ usσ thσ additiona∞ ì
fou≥ digit≤ iε you≥ zi≡ codes¼ theε selec⌠ thi≤ featurσ [On]« Thi≤ wil∞ ì
prin⌠ ou⌠ thσ additiona∞ fou≥ digit≤ iε thσ labels╗ otherwise¼ the∙ arσ ì
omitted.
==============
| OPTION 7: |
==============
Send labels to printer or text file ['VIEW.TXT']
This option is useful when you wish to bring name and address information into ì
a word processor, such as WORDSTAR[TM]. By selectively outputting these ì
labels to an external text file, you can import 'VIEW.TXT' into your word ì
processor, and then manipulate that address information inside your word ì
processor document.
When used with option 1:
Iεá ß harΣ drivσ system¼á ever∙ timσ yo⌡ writσ onσ labe∞ t∩ VIEW.TXT¼ ìèthσá prograφá wil∞á accumulatσ thosσ label≤ unti∞á yo⌡á exi⌠á thσá program« ì
Then¼á wheε yo⌡ re-ente≥ thσ program¼ thi≤ accumulatinτ proces≤ wil∞ star⌠ ì
ove≥ again.
Iεá ß flopp∙ baseΣ system¼á ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩ thσ ì
tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì
file.
When used with all other options:
Whenever you invoke a label option other than number 1 and elect to send ì
those labels to a text file, the program will automatically overwrite the ì
prior VIEW.TXT.
==============
| OPTION 8: |
==============
Select size of Label:
Observσ tha⌠ label≤ ▒ througΦ ┤ anΣ 1░ wil∞ prin⌠ ou⌠ 4▓ character≤ ì
across¼ whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label.
Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼ excep⌠ tha⌠ thσ Compan∙ linσ i≤ reverseΣ ì
witΦ Address1¼ thσ firs⌠ linσ oµ thσ addres≤ label« Thσ inten⌠ oµ thi≤ ì
labe∞ i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line« Iµ ì
yo⌡ placσ thσ titlσ iε Address▒ anΣ theε placσ thσ entirσ addres≤ iε ì
Address2¼ theε thi≤ labe∞ wil∞ prin⌠ correctly« Notσ tha⌠ iµ yo⌡ usσ thi≤ ì
label¼ yo⌡ havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤ convention║ ì
titlσ goe≤ int∩ Address1¼ whilσ thσ addres≤ tha⌠ woulΣ havσ occupieΣ ì
Address▒ anΣ Address▓ no≈ goe≤ int∩ Address2.
Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á Currently¼ thesσ ì
fourteeε arσ supported:
[Label 1] [Standard, 3 1/2" by 15/16", 1 across ]
[ Metric equivalent: 89 X 24mm ]
[Label 2] [Rolodex[TM], 4" by 2 1/8", 1 across ]
[ Metric equivalent: 102 X 54mm ]
[Label 3] [Rolodex[TM], 5" by 3", 1 across ]
[ Metric equivalent: 127 X 75mm ]
[Label 4] [Label, 4" by 1 7/16", 1 across ]
[ Metric equivalent: 102 X 37mm ]
[Label 5] [Standard, 3 1/2" by 15/16", 2 across ]
[Label 6] [Standard, 3 1/2" by 15/16", 3 across ]
[Label 7] [Standard, 3 1/2" by 15/16", 4 across ]
[Label 8] [Cheshire, 3 2/10 by 11/12", 3 across ]è
[Label 9] [Cheshire, 3 2/10 by 11/12", 4 across ]
[Label 10] [Envelope, 3 1/2" by 1 1/8", 1 across ]
Similar to Label 1, but with a 6th line
added to accommodate Title, if any.
[Label 11] [Standard, 3 1/2" by 15/16", 1 across ]
[same as Label1, Company/Add1 reversed]
[Label 12] [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"]
Stock number: 6731
[Label 13] [LABEL13 = 4" by 3", 1 across
[Label 14] [Standard, 3 1/2" by 1 1/8", 1 across ]
Similar to Label 1, but with a 6th line
added and with phone number on line 6
The envelope option will assign a left margin of 35 characters, while ì
prompting you for the number of lines you want the printer to feed before ì
and after the label.
Note on Laser Printer Labels:
If you wish to use a laser printer for labels, then the following ì
'automatic sheet fed' labels have been field tested with this program:
Brand: Mfg. No: Sheets: Labels per sheet:
Avery [TM] 5161, 1" by 4" 100 sheets 20
When you use these labels, observe that the manufacturer identifies these ì
as 1" by 4". In order, however, for this program to address these labels, ì
you must select Label 5:
[Label 5] [Standard, 3 1/2" by 15/16", 2 across ]
The difference in these measurements is attributable to Avery [TM] counting ì
the space between the labels as part of their label surface. Make sure, ì
also, that you set the laser printer for 60 lines per page, not 66.
==============
| OPTION 9: |
==============
è 9) 3rd-Class Bulk Mail Sort
Thi≤á optioε ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣ clas≤ ì
bulδ mai∞ sor⌠ froφ you≥ database«á Additionally¼ yo⌡ caε appl∙ ì
selectioε criteriß agains⌠ you≥ filσ oµ patient≤ fo≥ thi≤ sort.
==============
| OPTION A: |
==============
A) Set Left Margin for Labels
With this selection, you can indicate the leftmost margin for your labels.
==============
| OPTION B: |
==============
"B) Create return address labels"
This option will print an unlimited number of copies of one label and is ì
intended for your use as a return address label. It presumes that you have ì
entered a record for yourself in the Patient file and that you have just ì
left that record in the Patient Get screen.
Note: Regardless of the label selection you make on selection "8) Size of ì
Label", this option will print only ONE across.
==============
| OPTION C: |
==============
C) Drop the company
By default, all company names are included whenever you print labels or ì
output data to a merge file. If you elect to drop the company name or ì
first/last name, then the labels will print out accordingly.
==============
| OPTION D: |
==============
D) Select Printer Port
From this menu, you define on which of these printer ports are outputted ì
the labels: è
LPT1
LPT2
LPT3
COM1
COM2
Whatever printer port you select, this selection is independent of the ì
printer used in the reports menu.
==============
| OPTION E: |
==============
"E) Assign text name"
At this option you enter the name of the text file that this program ì
assigns when option 7 is toggled:
"[send to Text file]"
Observσ tha⌠ yo⌡ assigε aε extension¼ iµ any« Iµ yo⌡ wan⌠ t∩ senΣ t∩ ì
VIEW.TXT¼ theε yo⌡ woulΣ enter║
VIEW.TXT
==============
| OPTION F: |
==============
"F) Insert Title"
Thi≤ featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Patien⌠á File¼ ì
iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected.